Workplace stress is one of the most difficult forms of stress to avoid. You must work and once at work you will find many things to stress over. Stress in the workplace is not totally necessary. Like other stressors, there are methods to manage those found in the workplace. If you cannot avoid the stress, you can try to manage it.
Stress in the workplace often comes as a need for everything to be done immediately. For instance, your boss has given you a dozen things to do and they are all important. The problem arises when the workload exceeds the time available. In addition to the workload, someone is always asking for something you completed days ago or your boss is coming to you with more to do. It looks like it will never end but you can manage it.
The first step in avoiding the stress is to focus on one task at a time. Don’t try to multi-task as that will lead to failure impacting your system. Changing focus between projects takes its toll on your brain as it takes time to change your thoughts from one project to the next. Maintaining focus on one project until completion conserves your energy and thoughts instead of spreading them among various tasks.
Another of the biggest distractions is coworkers. One of them will often ask for your opinion or for your help with their project. This takes time and focus away from your tasks and if possible delay or avoid these time wasters. Saying “no” will help to avoid distractions. I know, it is difficult to just say no, so it may be better to tell them “As soon as I am done here” or “No, not right now”. This will give you time to finish the task at hand and by the time you finish, they may have forgotten they asked you for help or may have found a solution on their own. If not, then you can take the time to help them.
At times, your concentration may just run out and this can cause all types of difficulties. You may find yourself rereading the same paragraph several times or staring at the same thing on the computer and still not know what you are reading. This means you are not being effective, your brain is shutting down yet the deadline is coming closer and closer and you must complete the project. At this point it is time to disengage. Get a drink, go to the bathroom, take a short walk, anything to clear your mind. When you do this, you are making sure you are working effectively and reducing stress to low levels.
Desk exercises are also helpful in reducing stress. One of those spongy stress balls that you squeeze is helpful, as are stretches done at your desk. Working the muscles helps with circulation, keeping you aware and alert. Needless to say, you aren’t going to manage a full body workout at your desk, but even a little exercise can allow you to maintain focus.
If you take a look at your work space you may find that it is not comfortable for you. It may be noisy, or your desk may not be the proper height for you, or you may not be comfortable for other reasons. It may not be ergonomically correct. In order to work with as little distraction as possible you must be comfortable to avoid more stress. Having your office set up just right for you is the ticket. And addressing the little things in your office will assist you in working more consistently and confidently.
Stress in the workplace cannot be avoided. But, proper management can minimize the stress. When the stress is managed properly, work becomes more enjoyable and you end up being more productive. Taking care of yourself and your work environment first prevents stress from controlling you.
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